By no means an exhaustive list, here are some particularly important documents:
- Operational Books and Records
- Declaration of Trust and Master Deed
- Bylaws and Rules and Regulations
- Accounting of association funds and financial statements
- Audits performed during the developer control period
- Documents relating to any past or pending claims
- Past and present budget information
- Current statement of account balances and invoices from developer control
- Association bank accounts, checking accounts, certificates of deposit, etc.
- All association insurance policies
- Complete roster of unit owners and their addresses, as well as mortgagees by unit
- Any and all contracts in which the association is a contracting party.
- Physical Facilities Records
- Plans showing roads and parking areas, measurements and dimensions of structures, landscaping, recreational facilities, and storm and sewer systems
- Information on products and processes used in regular maintenance and repair of common areas
- Written warranties of the contractors, subcontractors, suppliers, and manufacturers involved in the construction and/or maintenance of the association’s facilities.
- Copies of any bonds or letters of credit posted with any state or local agency
- Confirmation of compliance with the local authorities as well copies of any bonds or letters of credit posted with state or local agencies
Attorney Cameron Pease will be speaking at the MCLE’s Trial Advocacy Workshop 2021 on July 19, 2021. Attorney Pease will participate in six intense days of personalized and comprehensive training to provide attorneys with fundamental courtroom skills with several